Parents Meeting

Choir Booster Exec Board

Meeting Minutes

Booster Meeting Minutes Aug. 29, 2011

FRANCIS HOWELL HIGH SCHOOL CHOIR

Minutes of the Executive Board Meeting http://www.fhhschoir.org/index.html

October 25, 2010

A meeting of the Executive Board of the Francis Howell High School Choir was held on Monday, October 25th, 2010, at 6:30 pm at St. Louis Bread Company on Mid-Rivers Mall Drive.

Those in attendance were: Karey Fitzpatrick

Scott Ely

Vicky Mason

Karen Snider

Angie Gust

Cindy Minahan

Treasurer’s Report and Purchases - Karen sent the treasurer’s report to the Executive Board prior to the meeting. We reviewed and discussed the report in detail. The report will be sent to parents along with the meeting minutes. It is also available on the website listed above. The Executive Board approved the purchase of approximately $2000 of audio equipment which includes a mixer, a power amp, speakers, speaker cables, two headworn microphones, and accessories. We decided to purchase the items as early as possible in order to be able to use them for upcoming performances, including the Madrigal Dinner. We approved the purchase of a half-page Madrigal Dinner ad in the program at the St. Charles Community College Youth Choir (SCCYC) performance for $100.00. We hope the people who attend their concert may be interested in our performance and may be interested in choir participation later.

Fundraising – The cake pan fundraiser has ended. The students earned $1203.40 in profit for the Century Fundraiser. A parent has expressed interest in helping with future fundraising and another may help with a restaurant night fundraiser. Karey will follow up.

Choir Boosters – Our first Choir Boosters meeting was held on November 1, 2010, in the choir room.

Madrigal Dinner Report – We discussed the need to have an electronic invitation form which is easy for the students to post on facebook or forward to family and friends. We plan to put this invitation on the website and email it to choir parents. We discussed publicity, raffle items, the program, space configuration, and volunteer needs. Volunteer Opportunity: We are in need of a parent or parents who could alter hems for Chamber dresses (contact Angie at agust@centurytel.net ). If we can’t find a volunteer, students will need to do alterations at their own expense.

Hawaii Trip – There are a total of 56 parents and students planning to travel to Hawaii, 40 are from FHHS and 16 are from FHCentral. There is the possibility of up to six more family members who have expressed an interest in joining the trip. They will have to purchase their own airfare. Karey is going to check on the maximum number allowed on the bus.

Choir Fees – If you have not already done so, please pay your annual choir fees. The fees are Chamber, Concert, and Treble Choir - $50 each; Chorus $20. They were due October 1

Executive Board and Bylaws – We discussed the need to quickly find parents to fill slots on the Executive Board which will be vacated next year by parents of seniors. Interested people could shadow the officers this year. Please email karey.fitzpatrick@fhsdschools.org if you are interested. We agreed on the need to review and possibly update the bylaws. Karey will distribute the current bylaws at the next meeting. We hope to elect officers by February.

Important upcoming dates -

11/11 District Choir Rehearsal at St. Joseph’s Academy 7:00

11/13 District Choir Clinic & Concert – Missouri Baptist University

11/16 Fall Concert at Zion’s Lutheran, Old Hwy 94 (All Choirs – Mandatory) 7:00

12/3 Madrigal Dress Rehearsal

12/10 Madrigal Dinner Theatre at Francis Howell Central – seating at 5:45

12/11 Madrigal Dinner Theatre at Francis Howell Central – seating at 5:45

The meeting adjourned around 8:30 p.m. The next board meeting will be at 6:30 p.m. on November 29th at St. Louis Bread Company. There will be no meeting in December.

FRANCIS HOWELL HIGH SCHOOL CHOIR

Minutes of the Executive Board Meeting

http://www.fhhschoir.org/index.html

November 29, 2010

A meeting of the Executive Board of the Francis Howell High School Choir was held on Monday, November 29th, 2010, at 6:30 pm at St. Louis Bread Company on Mid-Rivers Mall Drive.

Those in attendance were:          Karey Fitzpatrick                      Vicky Mason

Kurt Snider                               Karen Snider

Pam Kruse                               Angie Gust

Scott Ely                                 Cindy Minahan

Treasurer’s Report and Purchases - Karen sent the treasurer’s report dated 11/29/2010 to the Executive Board prior to the meeting. We reviewed and discussed the report in detail. The report will be available on the website listed above. We placed the order for $1,722.77 of audio equipment which includes a mixer, a power amp, speakers, speaker cables, two headworn microphones, and accessories. We were informed the mixer is backordered, but everything else should be received soon, and we will be able to use them for upcoming Madrigal Dinner. We made a small amount of money on the Fall Concert. There are still some choir dues that are outstanding.

Fundraising – Our largest fundraiser for the general fund is the Madrigal Dinner Performance which is on December 10^th and 11^th. We also discussed a fundraising opportunity regarding selling tickets for a February 19^th Blues game. This will be the last major fundraising opportunity for the student accounts prior to the Hawaii trip. If we sell 250 tickets, we will get an opportunity to perform at the game. Our price for the tickets is $24, and we decided to sell them at $30 which is below the normal $35 price. We approved signing the commitment paperwork, and we will discuss more details later. There is no penalty if we don’t get the 250 tickets sold. We approved signing the commitment paperwork and will discuss in more detail at a future meeting. Pam offered to set up a restaurant fundraiser at Mi-Mi’s Restaurant. Possible dates are 1/14 or 1/21.

Choir Boosters – Our first Choir Boosters meeting was held on November 1, 2010, in the choir room. Our next meeting will be on February 28^th at 7:00 in the choir room at Francis Howell. Prior to that time, the Executive Board members should each write out a “job description” which will help any person interested in being considered for nomination more clearly understand what each position entails.

Hawaii Trip – There are a total of 56 parents and students planning to travel to Hawaii, 40 are from FHHS and 16 are from Francis Howell Central. Each student and parent attending the trip will pay $1800 ($2000 if a two person room is requested). The next Hawaii trip meeting will be January 31 at 7:00 in the choir room.

Choir Fees – If you have not already done so, please pay your annual choir fees. The fees are Chamber, Concert, and Treble Choir - $50 each; Chorus $20. They were due October 1. Karey will put together a list and assess fines soon.

Madrigal Dinner Report – We discussed many details regarding the Madrigal. Scott and Karey met off site to discuss the backdrop and construction issues. Pam is arranging food for the students on Friday. There are several other activities on the same nights at Francis Howell Central. Karey met with the activities director and the janitor of FHC to work out details and signage.   Karey will send a separate email to parents and students which will address parking and other details.

Executive Board Positions – At this time no one has indicated interest regarding being on the Executive Board for the next school year. If you are interested in being considered for any position on the Executive Board, please email karey.fitzpatrick@fhsdschools.org . We hope to elect officers for the 2011-2012 school year by February so they can shadow the current members.

Important upcoming dates -

12/10                Madrigal Dinner Theatre at Francis Howell Central – seating begins at 5:45

12/11                Madrigal Dinner Theatre at Francis Howell Central – seating begins at 5:45

1/31                  Executive Board Meeting at 6:15 – choir room

1/31                  Hawaii Trip meeting at 7:00 – choir room

2/28                  Executive Board Meeting 6:15 – choir room

2/28                  Booster Meeting 7:30 – choir room

The meeting adjourned around 8:15 p.m. The next board meeting will be at 6:15 p.m. on January 31th in the choir room at Francis Howell. There will be no meeting in December.